- Peak Night: 140 Rooms
- Participants: 150 Attendees
- Key Factors: Controlling Total Rental plus Food & Beverage Budget, Visibility for Exhibitors, Luxury Waterfront Atmosphere
- Services: Hotel & Venue Site Selection For Meetings & Events • Conference and Convention Hotel Sourcing
Summary
Our client is a company which produces media, educational content, executive coaching and an annual conference targeted to the owners of small to medium sized residential remodeling firms. For their annual conference, the company wanted a warm, waterfront resort setting in January. They also needed to ensure that all exhibitors would have highly visible and equitable locations for their information table. And lastly, the company needed to know the total aggregated cost for meeting space rental, food and beverage expenses and all associated taxes and service fees so they could compare the real common sized cost of choosing one hotel versus another.
Bookings required:
- A calculation of multiple lines of expense into one summarized total expense line
- Evaluation of exhibitor space location and total available square footage.
VenueQuest identified waterfront resort options that delivered the ideal January conference atmosphere while carefully evaluating exhibitor placement to ensure maximum visibility and fairness for all participants. By consolidating all venue-related expenses into standardized total-cost comparisons, VenueQuest enabled the client to make fast, informed, apples-to-apples hotel decisions.